Using MS Word’s Advanced Find and Replace Function

1. Word 2016 For Mac Change Footnotes From Roman Numerals To Letters
2. Microsoft Word Change Footnotes From Roman Numerals
3. Word Change Footnotes From Roman Numerals

Endnotes should be in Arabic numerals 1,2,3, not roman numerals. Change footnote numbering office mac (Links to an external site.) Modifying Footnotes in Microsoft Word 2013 (Links to an external site.) How to Add Endnote in Word (Links to an external site.) 6. EndnotesHowtoCiteSourcesUsingChicagoStyle.pdf 1. Ken wonders if it is possible to change the default numbering format for endnotes from lowercase Roman numerals (i, ii, etc.) to uppercase Roman numerals (I, II, etc.). While this can be done manually in the Insert Endnote dialog box, that takes several steps and a change to the default would be much easier and faster. Jun 03, 2015 How to change the number format for footnotes/endnotes. In this example, we’re starting off with some footnotes or endnotes that use roman numerals (i, ii, iii ): Now, we want to change them to, for example, arabic numerals (1, 2, 3 ) First of all, go to the Footnotes menu. I, ii, iii) and main document pages to be numbered with Arabic numerals (e.g. To format the page numbering for different sections in your 2017 Word for Mac program, follow these steps: 1. Place the cursor at the start of the first line on the page where you want to start or change page numbering.

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Written by Tibor Környei

Probably few people are familiar with, and even fewer use, the advanced feature of Microsoft Word's Find and Replace function. However, this feature may often prove to be extremely helpful in the translator's work. It can be accessed from the Find and Replace dialog box and it is called, depending on the version of Word, Use pattern matching orUse wildcards. The advanced feature only works after you have checked this option. If it is not presented to you in the dialog box, click the More button.

'Much time can be saved in translating legal, financial, and technical texts by using properly written find-and-replace formulas.'

This feature allows you to set complex search conditions by using special character combinations. The symbols to be used are listed in detail under Word's Help menu, so we shall not describe them here. The use of this feature will be shown below using a few examples. You may want to test these examples in Word using a test file.

By highlighting portions of the text, the search can be limited to that portion of the document. Word will perform the search in this portion and then will ask you whether you wish to continue to search in the rest of the text. Click the No button. Replacement can also be performed in the interactive mode by first pressing the Find button and, upon reaching the desired string, deciding whether replacement is required. If so, you press the Replace button; if not, press Find Next.

1. Eliminating extra spaces
In our work we often accidentally type two or more spaces between words. You can easily replace multiple spaces with a single space using the advanced Find and Replace feature.
After selecting the Use wildcards option, type the following in the appropriate boxes:

The procedure is similar to the one described above; no explanation is needed.

The reverse procedure when translating into English is somewhat different:

First we change the decimal comma into a decimal point:

If we wish to process not only non-breaking spaces but also regular spaces functioning as thousands separators (after all, we cannot assume that the author of the original text follows proper word processing practices), we must use the [•^s] (open square bracket - space - caret - letter s - close square bracket) as follows:

In the Replace with expression, the number of the chapter will appear instead of 1.

The method can also be used, with a slight modification, for chapters identified by Roman numerals. For example, 'II. fejezet', is to be translated as 'Chapter II'. The solution:

The expression [•^s] provides for the possibility of two types of space. The § character could also be written using its ANSI code:

The expression can be easily modified so that the word 'dollar' (or its plural in the respective language) will appear after the replacement instead of the $ sign.

The reverse case, when the currency symbol is to be moved from a position after the number to before the number is not as simple and can only be accomplished in several steps.

In a first step, the thousands separator spaces are replaced with non-breaking spaces (otherwise the $ sign would always appear before the last thousands group):

5. Handling complex expressions

When replacing complex expressions, it is convenient to first break down the expression into its components, test the replacement of the components, and then work out a replace formula for the entire expression.

Let us take the example of the Hungarian expression '10. § (1) bekezdésének d)-f) pontja' into English, which may be 'Paragraphs d)-f) of Subsection (1) of Section 10'. In this case, the order of the individual expressions is also modified.

'10. §' would be no problem on the basis of the explanations under point 3. So let us see the replacement of '(1) bekezdésének'. We must do the following:

Let us examine the part 'd)-f) pontja'. The solution is the following:

It is worth noting how easily the reversal of the order in which the individual segments will appear is handled using 3, 2, etc.

Additional options

Word 2016 For Mac Change Footnotes From Roman Numerals To Letters

The find-and-replace function can also be applied in many other cases, for example, in replacing date formats. It is worth learning how to record and write macros in Word, because even complex tasks can be performed by combining find-and-replace and macros.

Often the solution of a problem requires some ingenuity. The specific replace formula must always be tested on a test file before using it in an actual translation. The test file can be produced by copying and pasting a portion of the actual text into a new document via the clipboard.

Microsoft Word Change Footnotes From Roman Numerals

Attention must be paid to typing the expressions accurately, since a single extra character may make the replace formula unusable. For this same reason, it is recommended that tested and proven replace formulas be saved for future use. They can also be recorded as macros, in which case they can be reused at any time, rather than reinvented over and over again.

Word Change Footnotes From Roman Numerals

Much time can be saved in translating legal, financial, and technical texts by using properly written find-and-replace formulas. The time and effort spent familiarizing yourself with the advanced find-and-replace feature of Word may yield rich dividends in increased productivity.